Most bad meetings fail before they start: no goal, no agenda, the wrong people. This meeting preparation checklist covers the setup, running the meeting and the follow-up — reusable for every meeting you run.
The goal, the topics with a time for each, who leads each topic, and any pre-reading. Sending it with the invite lets people prepare — or decline if they aren’t needed.
How soon should meeting notes go out?
Within 24 hours, while the discussion is fresh. Lead with the decisions and the action items, with owners and dates — that’s what people need most.